Privacy Policy
Last updated: 9 June 2026
Who we are
This Privacy Policy explains how Mentanima Ltd (“Mentanima”, “we”, “us”, or “our”) collects, uses, and protects personal data in connection with our website at mentanima.com and our related services. For the personal data described here, Mentanima acts as the data controller.
Scope of this policy
This policy covers personal data we collect from website visitors, prospective customers, and business contacts. Where we process data on behalf of our customers as part of delivering our products, we do so as a processor under the terms of a separate data processing agreement, and that processing is governed by those terms rather than this policy.
Information we collect
| Category | Examples | Source |
|---|---|---|
| Contact & demo requests | Name, work email, firm, role, firm size, and anything you tell us about what you'd like to see | Provided by you via our demo request form |
| Communications | The content of emails and messages you send us | Provided by you when you contact us |
| Technical & usage data | IP address, browser type, device information, and pages visited | Collected automatically by our hosting and infrastructure providers |
| Cookie preferences | Your cookie consent choices | Stored on your device — see our Cookie Policy |
How and why we use your data
We use personal data for the following purposes, each supported by a lawful basis under the General Data Protection Regulation (GDPR):
- To respond to demo requests and enquiries, and to communicate with you — based on our legitimate interest in responding to people who contact us, and on taking steps at your request prior to entering into a contract.
- To operate, secure, and improve our website — based on our legitimate interest in running a safe and effective service.
- To remember your cookie preferences — based on your consent and, for strictly necessary cookies, our legitimate interest.
- To comply with legal and regulatory obligations — based on compliance with a legal obligation.
Cookies
Our website currently uses only a strictly necessary cookie to remember your consent preferences. For full details, please see our Cookie Policy.
Who we share data with
We do not sell your personal data. We share it only with trusted service providers who help us operate our website and respond to you. These providers process data on our behalf under appropriate contractual safeguards.
| Provider | Purpose | Location |
|---|---|---|
| Vercel Inc. | Website hosting, delivery, and infrastructure logs | United States |
| Resend | Sends us email notifications when you submit a demo request | United States |
We may also disclose personal data where required to do so by law, or to protect our rights, users, or the public.
International transfers
Some of our service providers are located outside the United Kingdom and the European Economic Area. Where personal data is transferred internationally, we rely on appropriate safeguards such as the European Commission’s Standard Contractual Clauses and the UK International Data Transfer Addendum, or other recognised transfer mechanisms.
How long we keep data
We retain personal data only for as long as necessary for the purposes described in this policy, or as required to meet our legal, accounting, or reporting obligations. Demo and enquiry records are kept for as long as needed to follow up and maintain our business relationship, after which they are deleted or anonymised.
How we protect your data
We maintain technical and organisational measures designed to protect personal data against unauthorised access, loss, or misuse. Details of our security program and certifications are available on our Trust Center.
Your rights
Under the GDPR, the UK GDPR, and other applicable privacy laws, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request erasure of your personal data
- Object to or restrict certain processing
- Request a copy of your data in a portable format
- Withdraw consent at any time, where processing is based on consent
- Lodge a complaint with a supervisory authority
To exercise any of these rights, please contact us using the details below. You also have the right to lodge a complaint with your local data protection supervisory authority.
Children’s privacy
Our website and services are intended for business users and are not directed at children. We do not knowingly collect personal data from children.
Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we do, we will revise the “Last updated” date at the top of this page.
Contact us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at info@mentanima.com.